Independent staffing agencies placing light-industrial, logistics, events, and hospitality workers spend 2–3 business days on billing every week. AgencyStack cuts that to under 4 hours and gets invoices paid in under 30 days — without adding headcount.
By the time you've copy-pasted timesheets, matched rate sheets, and entered line items for 80 workers, it's Thursday. Your cash-flow clock started Monday — and you've lost three days before you've sent a single invoice.
One wrong rate on one worker and the client disputes the whole invoice. You lose a week chasing a correction.
A polite email, a wait, another email — then it gets awkward. Small invoices get written off because following up manually costs more than the invoice.
You pay 3% on invoice factoring whether the client is a fast payer or a slow one. You're giving away margin on invoices that would have come in on their own.
Three stages that run without your billing coordinator touching the queue.
Spreadsheet, direct connection to Bullhorn, JobDiva, or Avionté, or mobile clock-in. Overtime, missing punches, and rate mismatches are caught before a single invoice goes out.
Consolidated invoices grouped by purchase order, cost center, or department. Each client gets a payer-risk score from payment history pooled across the agency network — so you factor only the slow payers.
Overdue invoices move through a graduated escalation ladder — friendly reminder to the accounts-payable contact, escalation to the accounts-receivable manager, then a formal demand. You stay in control; the platform does the work.
Purpose-built for agencies placing 20 to 500 workers a week — not adapted from general-purpose accounting software.
Import timesheet data in any format and get consolidated client invoices grouped by purchase order, cost center, or department — overtime flagged and rate exceptions resolved before anything goes out.
Every client gets a payer tier — Reliable, Watchlist, or Factor Required — based on payment history pooled across the agency network. Factor only the slow payers, not every invoice.
Calibrated for business-to-business relationships. Friendly reminder on day 5, formal demand on day 45. Pause escalation for any client you're actively negotiating with.
Per-worker, per-assignment classification for employees and independent contractors. Joint-employer tenure alerts fire before you hit state thresholds. Year-end tax summaries generate automatically.
Independent agencies placing 20 to 500 workers a week — light industrial, events, hospitality, logistics, and retail — where billing volume outpaced the tools years ago.
Production lines, assembly, warehousing. Purchase-order-matched invoices with overtime and shift differential handled automatically.
Weekend billing spikes, variable crew sizes, short-run client relationships. Batch invoices across 12 venues in one run.
Hotels, catering, food service. Tip adjustments, split shifts, and multiple cost centers per property — no manual reconciliation.
Logistics clients pay slowly by culture. The payer-risk score tells you before you're 45 days into a cash-flow squeeze.
Holiday surges, pop-up crew, multi-location retail accounts. Scale placement volume without scaling the billing team.
AgencyStack connects to Bullhorn, JobDiva, and Avionté. No platform migration. Owns only the invoice-to-cash layer.
Bring timesheet data from any source. Connect your factoring partner. Keep QuickBooks for bookkeeping — AgencyStack takes over at the invoicing layer and hands you reconciled data.
Measured across agencies in the early-access cohort.
"We're a 4-person shop placing about 90 workers a week. By the time Tuesday invoices were out it was Thursday afternoon. The first week we ran AgencyStack we were done before lunch. The slow-payer scoring alone paid for the first month — I stopped factoring three accounts I didn't need to sell."
For independent staffing agencies placing 20–500 workers a week — invoice every placement and collect every dollar without adding headcount.
Works alongside your existing staffing software. No migration required.